Who We Are and Our Why ↓

The Seek Common Ground Immigration is American Collaboration Network (IACN) is a network of 15 organizations that came together in the spring of 2023 to collaborate and share learnings about how to best support immigrant and refugee students and their families navigating PreK - 12 public education. All 15 organizations work directly to support over 25,000 immigrant and refugee families and students in 10 states and nationally who are navigating the PreK - 12 education system in the United States (in addition to providing other support). With the increase of migrant youth and families coming to the U.S. over recent years, there is growing demand for the expertise community-based organizations have in supporting newcomer students, particularly adolescents who age out of the education system quickly, with limited time to see what options are available that will provide sustainable, long-term avenues to thrive. The IACN is a network of organizations whose leaders are uniquely positioned to bring together best practices, cultural competency, lived experience, and tried initiatives on how to effectively support immigrant/refugee students and their families in their educational journey in this country.

The IACN came together as a network to create this toolkit because we know there are thousands of similar organizations across the country who are committed to culturally and linguistically relevant strategies and practices but are stretched thin, do not necessarily have access to a network of peers, and want to meaningfully serve immigrant and refugee students and families in their education journey. Through this toolkit, we aim to support peer organizations and community partners, as well as educators and districts, serving immigrant and refugee families and their children as they navigate the U.S. education system, including postsecondary pathways. Please note, many of the examples from the field in this toolkit can be used directly with immigrant and refugee families and students and will be labeled accordingly.

If you have any questions, comments, or would like to learn more about the information in the Toolkit, please reach out to info@seekcommonground.org.

Participating Organizations ↓

• Avance
• Families in Schools
• Portland Empowered
• Re:Source
• ISSA
• Building Skills Partnership
• Hartville Migrant Ministry
• Minnesota Education Equity Partnership
• Buffaolo Immigrant Leadership Team
• African Leadership Group
• National Center for Families Learning
• Latino Policy Forum
• IEL
• Conexión Américas
• Culturingua

Making This Resource Yours ↓

This resource contains strategies and examples for engaging immigrant and refugee students and families and how to broach future ready topics with them. Please note that sections in this toolkit also build off of each other. We encourage you to use, customize, adapt, and translate as needed. As you adapt this information, consider the literacy, including digital literacy, and comfort levels of families and students. For example, if you identify that families you are working with have low literacy levels,even in their native language, translating materials may be less impactful than having one-on-one or group conversations with a live translator. Inversely, if the families you are working with are literate and their home language is English, engage that way. Similarly with digital resources, ensure the immigrant/refugee families you are working with have access to digital devices and training before sending emails, QR codes/links to download apps, etc.

★ Remember: Not all children of immigrants are multilingual learners and not all multilingual learners are children of immigrants. The first step is to have a better understanding of your unique community by asking what supports they need and what they bring to the community.

“Refugee and immigrant students face significant and diverse challenges as they navigate life as newcomers in the United States. In addition to learning the English language, which can take up most of the discussion’s educators have as it relates to immigrant youth (Martin and Suárez- Orozco 2018), there are also other significant challenges refugee and immigrant youth experience."

Phase 1: Logistics and Planning ↓

From the onset, planning for an event should incorporate requests and feedback from families and students around their needs and desires for the event. Event budgets should allow for inclusive programming and be sure to anticipate these logistical details:

• Location: Consider locations that are easy for families to access such as local community-based organizations, spaces used by faith communities, or a communal center at an apartment building. If possible, go where families already congregate and also coordinate with community leaders to ensure those spaces are being respected. The setting alone can shift the mood for mixed status families and parents who have not felt welcome in schools in the past.
• Transportation: Transportation is a critical consideration for families attending meetings. If budget allows, consider providing public transportation passes.
• Virtual Offerings: Provide a virtual option for participants to join without the hassle of transportation and child care. Have a facilitator that will keep conversations engaging for those joining online so people can follow along and have meaningful virtual experiences as well.
• Scheduling: Offer several meeting options for families to attend; day time, afternoon, and weekend options allow more flexibility for families. Be thoughtful about religious and cultural holidays and observations.
• Child care/involvement: When hosting a meeting, consider what students will be doing while not with their parents/families. Offering childcare helps with parent participation, Partnerships with local universities, particularly those with education and teaching programs, can be useful for finding childcare staff. Similarly, look into education pathways (career and technical education programs) utilized in local high schools. Additionally, incorporating children into the meeting itself can be game-changing. Oneeasy way to plan for this is to ask, “What is the child doing while parents participate inthe meeting?” This is considered a 2Gen Approach, which emphasizes the importance and value of families and students learning side by side.
• Food: Food and light beverages help boost attendance and show families that you care about making them feel welcome and comfortable. Consider partnering with small business restaurants that represent the immigrant/refugee community and offer food that represents their culture. Further, consider asking local grocery stores or wholesale providers to donate to your meeting to keep overall costs low.
• Interpretation: Prioritize translation services for all meetings given that languagecontinues to be a significant barrier for families. Review best practices for working with interpreters and individuals who provide language support (check out the toolkit on this topic here from the National Educators Association). Consider looking in your own community– there may be bilingual community members who are actively involved and already have connections in the community who can serve more deeply as community brokers.
• Long term budgeting: If there is an opportunity for longer term budgeting, we recommend establishing a community navigator to support and lead in all aspects of meeting planning.
• Traditional and Electronic Outreach: Deliver information about your event through multiple avenues, including digital and paper media, text messages, and phone calls. For paper media, drop off flyers at community centers, post on bulletin boards, or drop one in the students’ backpack in the family's language. Collaborate with local groups when disseminating information about an event or even co-host meetings with a local community-based organization or places of worship so you can both spread the word. Plan to have online materials that are easy for parents to access, read, download, and use at a later time. Add audio/radio announcements where possible depending on the size of the event as this can address literacy barriers.

Phase 2: Meeting Agenda and Content Delivery ↓

After getting families and caregivers to your meeting, it is important to have an intentional and focused strategy for engaging parents with the information. Consider the following strategies:

• Begin by finding common ground: Always start by finding common ground with parenting adults: the academic and life success of the student. Begin with an ice breaker that taps into parents’ own experience, which allows participants to connect and build trust. Let families know the direct impact their participation will have on their child’s success.
• Cultural awareness and knowledge: Prioritize learning about participants’ cultural backgrounds to build relationships and understand additional identities.
• Present straightforward information: Remember, not all public education systems are the same in all countries. Information presented to families and caregivers needs to be described clearly and in plain language. Families coming from other countries may have different experiences with schools and schooling and may not be sure how to communicate with teachers and school staff, especially if it is a new environment; do not assume things that may be obvious about the education system here are obvious for all families. To help immigrant families and caregivers feel more comfortable there should be a clear strategy for involving them, providing straightforward information about program options for their child, emphasizing the importance of supporting learning at home. It is also crucial to create an environment where parents can weigh in on decisions about their child’s education. If you are sharing background material, explain why you created this background material. Put things in context for families and have parent-friendly entry points for understanding that material. And remember that there is no such thing as a dumb question. Similarly, plan on sessions that cover useful information such as "know your rights” and also “navigating the school system.” Check out example videos here.
• Phrase positively: Ensure the language in the material used by the presenter is not deficit-focused. For example, instead of saying “We know this is the first time you’re hearing this information and it may be overwhelming,” consider, “Let’s work together to bring what you know about your child to this conversation and work together to ensure his or her future success.”
• Scaffold information: Ensure that materials can be shared with parents with varying literacy levels. One of the ways to accomplish this goal is to “scaffold” the material. Check out this resource using games co-created between UnidosUS and Conexión Américas, another IACN member. Here are some tips: (1) Read aloud with parents and have them underline key words. (2) Include activities where parents work together. (3) Include visuals, even if materials are translated into home language(s).
• Focus on essential knowledge: Plan your meeting with these two guiding questions: What do I want parents to know? And, what do I want parents to be able to do? These questions can help meeting organizers clarify essential knowledge and prioritize what information to cover. Remember that all parents have capacity for knowledge,understanding, and advocating for their child, but sometimes it is necessary to forgo weedy details or technical terms and acronyms without explanation. For example, if referencing a civil rights protection under IDEA, you can say, “there are federal protections under the law” instead of saying “IDEA”.

Phase 3: Planning for After the Event ↓

After the event, it is important to provide parents with additional points of communication. Consider the following:

• Leave behinds: Create a “question & answer” document in multiple languages to keep parents engaged after the event. If you have video or audio files, have stickers or images of QR codes that parents can grab to listen to on their way home.
• Gathering feedback: Allow for post-event feedback or questions from participants that perhaps they did not have time to ask or were not comfortable doing so in a public format. This can look like a follow-up call, text, survey, and/or email.
• The Next Engagement Opportunity: Even if you are not planning to host another in-person meeting for some time, families will want to stay in touch. This could include sharing contact information related to the topic at hand (e.g. school counselors, translators, community organization leaders, etc.).

Follow-up ↓

Continuing to stay in touch with families is critical for ongoing engagement. Follow up allows participants to feel seen and believe in the work of the organizations. It shows that everyone is invested in supporting them and their student’s educational journey. Consider creating a Facebook group, email list-serve, or WhatsApp group where families can receive information on a regular basis.

Recognizing and Valuing Families: Caregivers are Children’s First Teachers. ↓

From an early age, messages parents share about learning are critical. The more families understand they have agency and influence on cultivating things like nurturing love of reading for their child, the better off they will be. Other ways families can impact their child’s learning at home is by creating space and time for learning, active listening, and teaching self-advocacy. For example, parents can help their child build communication skills by asking questions and actively listen to their responses and encouraging their child to share their thoughts, feelings and ideas.

Academics are critically important for a students’ success in school and beyond, but their social emotional well-being is also important for the development of a healthy, thriving person. Social and emotional learning(SEL) is a process that helps children develop the skills and knowledge to manage their emotions, build relationships, and make responsible decisions. SEL is an important aspect of the educational experience that fosters academic learning.

Not only are families and caregivers a child’s first teachers, they are also the best equipped to relay the child’s personality as well as the lived experiences of the family, including their journey to this country. They are afountain of knowledge about the student and their lived experiences. Immigrant and refugee parents may have no formal education (for students,the term used is SLIFE: students with limited or interrupted formal education) or they may have PhDs and have served in key leadership roles in their country of origin. It is best for educators and school systems not to assume either way and work on getting to know the family respectfully, the lived experiences they are comfortable sharing, and the assets they bring with them.

Supporting and Empowering Families and Caregivers as Advocates: ↓

As families better understand the American education system, they can better support the child at home while the educators support at school. Partof the educator/parent partnership requires that both sides understand their areas of expertise and agency. Many community-based organizations provide parent advocacy programs to support families in understanding the system and advocating for their child. There are also AVID programs where districts make use of parent universities/academies to provide targeted capacity building.

Information is Power: ↓

In addition to engaging families and making them feel welcome, it is important that immigrant and refugee families and parents understand data, assessments, benchmarks, etc. Word of mouth is still critical in this digital age, which is why community navigators or liaisons, or people who help students and families connect with resources and services in their community, are particularly helpful in getting information to immigrant and refugee families and building culturally and linguistically relevant relationships as they are getting their bearings on the system here. It is particularly important as it relates to English as a Second Language procedures and making sure students are receiving the services to which they are entitled.

Check out this ELL assessment parent guide by the Migration Policy Institute.

Taking Steps Towards Connecting Families and Caregivers with Existing Structures: ↓

There may already be family engagement structures in schools (e.g. School Site Councils, Parent Advisory Committees, Parent Teacher Association or other parent meetings), and making sure immigrant and refugee families have access to these is also important. Ensuring immigrant families have access to these spaces will build immigrant and refugee families’ knowledge about the education journey for their child and also help build relationships across families at a school.

It Takes a Village: ↓

At the end of the day, the child whose parents and caregivers chose to immigrate to this country is trying to navigate so many things while also trying to learn. Knowing that their child's teachers and caregivers are on the same team makes a big difference. Additional resources like public libraries, museums, community recreation centers, sports leagues, after school activities, and, of course, community-based organizations can also have a big impact in helping immigrant and refugee students succeed. All of these efforts are what help to build a sense of identity for the child and family as members of their new community. “In many communities such as the Afghan community in San Antonio, Texas, Culturingua has learned how important it is to have reliable childcare for its Sewing for Success participants. Similar to having a community navigator, identifying possible connections among clients and participants like the apartment they live at can help to build practical connections. For example, maybe 5 different families live in the same apartment complex and can carpool places or even watch each other's children. When you establish a community, trust is built, and the parents and caretakers become available for families that need childcare.” -Analyssa Garcia, Culturingua and participating member of the IACN

Benefits of Family Engagement for Immigrant and Refugee Families and Caregivers ↓

Family engagement is beneficial for everyone: youth, families, educators, and school staff. Decades of research shows that each of these groups benefit from the development of robust family engagement systems and practices within a K-12 space. In a K-12 system that prioritizes family engagement, youth are more likely to graduate from high school and earn higher GPAs and test scores. Schools are also more likely to see a reduction in behavioral referrals as well as increased attendance of students, too.

Families who are consistently engaged as partners in their child’s educationgain knowledge as well as confidence in supporting their child during their K-12 journey. This support is tremendously important for all families; however, it is especially important for the families of refugee and immigrantyouth who may be unfamiliar with the norms of the American school system. It is important to remind immigrant and refugee families and parents why their engagement is useful and beneficial because family engagement norms or past schooling experiences may look very different in families’ country of origin. Some parents may even feel it is not respectful to speak so directly with educators or feel they are inadequate to engage in those types of conversations with limited language skills. Telling parents it is their right to be engaged and that they are not being disrespectful to give feedback to schools and teachers and that their continued engagement is for the benefit of their child is important.

Family engagement systems also have a positive impact on educators and school staff. Several studies have shown that teacher retention increases when staff develop positive partnerships with families. Additionally, strong family engagement systems can lead to positive shifts in attitudes and mindsets about families.

Videos for Educators ↓

• Communicating with Newcomer Families Watch.
• Family Involvement at School
• Newcomer Students and the Law
• The Newcomer Experience
• Trauma-Informed Approach in Classrooms
• Welcoming Newcomers

Videos for Families & Caretakers ↓

• Academic Assessment & Evaluation: Avail, in ENG, SPAN, UKR
• Academic Calendar: Avail in ENG, DARI, SPAN, UKR
• Accessing Support Services: Avail in ENG, DARI, SPAN, UKR
• College and Career Readiness: Avail in ENG, DARI, SPAN, UKR
• Communicating with Schools: Avail in ENG, DARI, SPAN, UKR
• Educational Rights for Newcomer Families: Avail in ENG, NEPALI, SPAN, UKR
• Family Involvement at School: Avail in ENG, DARI, SPAN, UKR
• Learning English at School: Avail in ENG, DARI, SPAN, UKR
• Observing Cultural Customs at School: Avail in ENG, DARI, SPAN, UKR
• Safety at School: Avail in ENG, DARI, NEPALI, SPAN, UKR
• School Processes and Procedures: Avail in ENG, DARI, NEPALI, SPAN, UKR
• Supporting Your Student's Education: Avail in ENG, DARI, SPAN, UKR
• Who's Who at School: Avail in ENG, DARI, SPAN, UKR

Building Trust and Respectful Bi-Directional Relationships: ↓

Establishing trust is the foundation for meaningful youth engagement. Youth should feel that their opinions are respected and valued. This involves open communication, active listening, and mutual respect between adults and youth. Trust is built over time through consistent, supportive interactions, where youth feel their contributions are genuinely considered in decision-making processes.

Valuing Youth Feedback and Integrating It into Practice: ↓

Actively seek and value the feedback of youth by incorporating their perspectives into program designs, policies, and decision-making processes. Ensure that youth see the tangible impact of their contributions, which reinforces their engagement and trust in the process. Feedback should not just be collected but also acted upon, demonstrating a commitment to youth voice.

Ensuring an Optimal Student-Adult Ratio in Co-Leadership Spaces: ↓

When creating spaces for youth to co-lead, it’s crucial to maintain a balanced student-to-adult ratio. This balance allows for effective collaboration, where youth voices are not overshadowed by adults, and adults can provide appropriate guidance without dominating the conversation.

Providing Multiple Leadership Opportunities: ↓

Create various platforms for students to take on leadership roles, such as organizing events, conducting surveys, and solving school or community challenges. These opportunities should be diverse and accessible to cater to different interestsand strengths, allowing all youth to find a leadership role that resonates with them.

Building Knowledge, Skills, and Dispositions for Leadership: ↓

Equip youth with the necessary knowledge, skills, and dispositions to lead effectively. This includes providing training in areas such as public speaking, advocacy, teamwork, and problem-solving. Additionally, fostering a leadership mindset that emphasizes responsibility, empathy, and ethical decision-making is key to their success as leaders.

Creating Multiple Avenues for Student Voice: ↓

Offer various channels for youth to express their opinions and ideas, such as surveys, focus groups,town halls, and meetings. This ensures that all students, regardless of their preferred communication style, can contribute. These channels should be designed to be accessible and inclusive, encouraging participation from a broad spectrum of students.

Eliminating Barriers to Participation: ↓

Identify and remove barriers that may prevent students from participating, such as providing stipends, transportation, translation services, and ensuring that GPA or other restrictive requirements do not exclude willing participants.